Volkswagen Ireland, a trading division of the Volkswagen Group Ireland Limited (“we”/”us”), are committed to protecting and respecting any personal information you share with us.
This statement describes what types of information we collect from you, how it is used by us, how we share it with others, how long we keep your information for, your rights, how you can manage the information we hold and how you can contact us.
We require and use your information in order to fulfil and deliver services associated to your vehicle and its maintenance. As a business we sometimes communicate product information, offers and services; however, we will only do this if you have already given us the appropriate permission. We will not send you unsolicited ‘junk’ email or communications, or share your data with anyone else. We do not sell your information to third parties, but we do work with closely selected partners who help us to provide you with the information, products and services that you request from us. For example, Allianz Worldwide Partners who provide roadside assistance on our behalf.
The data protection declaration of Volkswagen Ireland is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.
In this data protection declaration, we use, among others, the following terms:
We collect information in the following ways:
Information you give us, about you and your vehicle when you engage with our main office, a member of our authorised dealer and repairer network, or via our websites and applications. We only collect information which is necessary, relevant and adequate for the purpose you are providing it for.
Information we get from your use of our services or service providers. We collect information about you or your vehicle when you use our website, applications and contact our customer care centres. We also obtain information about you or your vehicle from our authorised dealers and repairers. Some of this information does not identify you personally, but provides us with information about how you use our services and engage with us (we use this information to improve our services and make them more useful to you). The information we collect includes some or all of the following:
Volkswagen Ireland will only process information that is necessary for the purpose for which it has been collected.
If you do not provide us with the information we require, relevant and appropriate to the reason for which we request it, this may prevent you from fully availing of our services.
We may use the personal data we gather for any or all of the following purposes:
When a customer orders a vehicle or motor part from us, information is collected by the dealer for their own internal processing and on behalf of Volkswagen Ireland and Volkswagen AG (the Manufacturer) for the fulfilment of warranties and services associated to the purchase of the vehicle or parts/accessories.
These details are sent via the dealer platform to Volkswagen Ireland and stored within our systems
When a customer books a vehicle service, information is collected by the dealer for their own internal processing and also on behalf of Volkswagen Ireland and Volkswagen AG (the Manufacturer) for the fulfilment of warranties associated to the service provided and logged as part of the service history of the vehicle.
These details are sent via the dealer platform to Volkswagen Ireland and stored within our systems.
When a customer orders a product via our website some information (billing and delivery details) is collected and, where applicable sent to the dealer for the fulfilment.
Payment details are gathered and processed by a third party who encrypts and stores the data within their servers without sharing that data with us. (i.e. Realex, enables payments via credit/debit card for online transactions)
Information is collected by our Sales and Marketing staff and agencies at brand sponsored/organised events.
We record this data in our Customer Relationship Management System and use the data to market to you.
When visiting our website and further to any specific queries, visitors may be asked for consent for future marketing. This may include newsletters, specific product campaigns or notification on upcoming events.
This data may be sent to third party service providers such as, but not limited to, Dealer Marketing Ltd, C Marketing and Mailchimp, who carry out some of the marketing activities on our behalf.
We send out customer satisfaction surveys based on data provided by dealers over purchased vehicles and parts/accessories, as well as provision of maintenance services.
This process is only performed with verified customers.
The processing is in our legitimate interests in ensuring the quality of services provided by our network of authorised representatives.
Completion of the surveys is voluntary, not mandatory, and the customer can request to be removed from any future correspondence.
All phone-calls, written communications and related details received via our customer service centre are stored on our internal server.
Similarly, all communications / queries received through our website are kept on our server.
These communications are stored for both quality improvement and staff training purposes.
We may, where applicable and if relevant, disclose your information to companies or organisations to which we pass the responsibility to handle services on our behalf such as roadside assistance, customer contact centres, direct marketing communications, market research or market analytics.
We will also share your information with our authorised dealers and repairers in situations where we need to pass your information to them to manage any request you have made of us. For example, where you have requested a test drive, we will need to share your personal information with your authorised dealers so that they can contact you to arrange for the test drive to take place.
We ensure that any third-party partners who handle your information comply with data protection legislation and protect your information just as we do. We only disclose personal information that is necessary for them to provide the service that they are undertaking on our behalf. We will aim to anonymise your information or use aggregated none specific data sets where ever possible.
Your data will not be passed to any third-party for their own independent marketing purposes.
Due to the international nature of our business, there may be some instances where your information is processed or stored outside of the EU. In those instances, we will ensure that appropriate safeguards are in place for that transfer and storage as required by applicable law.
There are circumstances where we share your information with our parent (or other companies within our Group) in order to fulfil orders, transactions or provide you with a service or information that you have requested. For example, the Manufacturer, Volkswagen AG in Germany, who is ultimately responsible for the warranty over the vehicles.
When we collect your personal information, the length of time we retain it is determined by a number of factors including the purpose for which we use that information and our obligations under other laws.
We do not retain personal information in an identifiable format for longer than is necessary.
We may need your information to establish, bring or defend legal claims. In these cases, we will always retain your personal information for 6 years after the date it is no longer needed by us for any other purposes listed under “How do we use your personal information”.
The only exceptions to this are where:
you exercise your right to have the information erased (where applicable as per section 6.d) and we do not need to hold it in connection with any of the reasons permitted or required under the law (see further How can I manage the information we hold about you).
You have a number of rights in relation to your personal information under data protection law. In relation to most rights, we will ask you for information to confirm your identity and, where applicable, to help us search for your personal information. Except in rare cases, we will respond to you within one month after we have received any request.
a) Right of confirmation
You have the right to obtain from the controller the confirmation as to whether or not personal data which concerns you is being processed. Should you wish to avail of this right of confirmation, you may, at any time, contact our Privacy Officer.
b) Right of access
You have the right to obtain from the controller free information about your personal data stored at any time and a copy of such information.
Should you wish to avail of this right of access, you may, at any time, contact our Privacy Officer.
c) Right to rectification
You have the right to obtain from the controller without undue delay the rectification of inaccurate personal data which concerns you. Taking into account the purposes of the processing, you shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
Should you wish to exercise this right to rectification, you may, at any time, contact our Privacy Officer.
d) Right to erasure (Right to be forgotten)
You have the right to request from the controller the erasure of personal data which concerns you without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
If one of the aforesaid reasons applies, and you wish to request the erasure of personal data stored by Volkswagen Ireland, you may, at any time, contact our Privacy Officer, who shall promptly ensure that the erasure request is complied with immediately.
e) Right of restriction of processing
You have the right to request from the controller restriction of processing where one of the following applies:
If one of the aforementioned conditions is met, and you wish to request the restriction of the processing of personal data stored by the Volkswagen Ireland, you may at any time contact our Privacy Officer, who will arrange the restriction of the processing.
f) Right to data portability
You have the right to receive the personal data which concerns you, which was provided to a controller, in a structured, commonly used and machine-readable format. In order to assert the right to data portability, you may at any time contact our Privacy Officer.
g) Right to object
You have the right to object, on grounds relating to your particular situation, at any time, to processing of personal data which concerns you, which is based on public interest or in the legitimate interest of the Controller. This also applies to profiling based on these provisions.
Volkswagen Ireland shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the customer, or for the establishment, exercise or defence of legal claims.
If Volkswagen Ireland processes personal data for direct marketing purposes, you have the right to object at any time to processing of personal data which concerns you for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If you object to Volkswagen Ireland to the processing for direct marketing purposes, Volkswagen Ireland will no longer process the personal data for these purposes.
In addition, you have the right, on grounds relating to your particular situation, to object to processing of personal data which concerns you by Volkswagen Ireland for scientific or historical research purposes, or for statistical purposes, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
In order to exercise the right to object, you may directly contact our Privacy Officer.
Furthermore, you are free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use your right to object by automated means using technical specifications.
h) Automated individual decision-making, including profiling
As a responsible company, we do not use automatic decision-making or profiling.
Each customer shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the customer and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the customer's rights and freedoms and legitimate interests, or (3) is not based on the customer's explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the customer and a data controller, or (2) it is based on the customer's explicit consent, VOLKSWAGEN IRELAND shall implement suitable measures to safeguard the customer's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.
If the customer wishes to exercise the rights concerning automated individual decision-making, he or she may at any time directly contact our Privacy Officer.
i) Right to withdraw data protection consent
You have the right to withdraw your consent to the processing of your personal data at any time. Should you wish to exercise the right to withdraw the consent, you may at any time directly contact our Privacy Officer.
j) Right to lodge a complaint
Volkswagen Ireland aims to resolve all queries or complaints that you may have. If you have any specific data protection concerns or a complaint, you can address it to our Data Protection Team at firstname.lastname@example.org or contact us at the address and telephone numbers in section 8 below.
If we cannot resolve your query, you have the right to contact the Office of the Data Protection Commissioner by using the details below:
Data Protection Commissioner
R32 AP23 Co. Laois
Telephone: +353 (0)761 104 8000
Telephone: +353 (0)57 868 4800
LoCall Number: 1890 252 231
Fax: +353 57 868 4757
Volkswagen Ireland is a trading division of Volkswagen Group Ireland Limited (company registration number 436954, VAT registration number IE9654536U), whose registered office is at Block C, Liffey Valley Office Campus, Dublin 22 - D22 CF60.
Name and Address of the controller
The Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:
Liffey Valley Office Campus
Phone: + 1800 812 761
Contact the Privacy Officer
Any data subject may, at any time, contact our Privacy Officer directly with all questions and suggestions concerning data protection. Volkswagen Ireland is not required to appoint a Data Protection Officer.
All enquiries on data protection matters should be directed to our Privacy Officer, who can be contacted at:
Phone: + 1800 812 761
Liffey Valley Office Campus